Are you a QuickBooks user, and busy with tax preparation? But don’t know, how to print 1099 in QuickBooks. Don’t worry, if you are not able to set up, and printing alignment for 1099 tax forms in QuickBooks. This article will guide you in detail regarding that.

Let’s start the article;

Set Up Printing Alignment For The Bottom Of 1099s or 1099:

  • First, from the left menu in QuickBooks, select Expense, and then click on Vendors.
  • Then, select Prepare 1099s.
  • Click on Let’s begin/Continue your 1099.
  • Now, review the company name and address. Then enter the tax ID and choose Next.
  • Select the box for the types of payments you have made and the expense account you use for these payments, then select Next.
  • Review your contractor information and hit Next.
  • Next, add the payment page to the check and select Finish 1099 Preparation.
  • Then, select I Will File Myself.
  • Select a form and go through the steps to print a sample page. You can choose either:
    • No, it does not line up: If the information does not line up the form correctly. Choosing this will direct you to the Fine-Tune Alignment page where you can create horizontal and vertical changes to the form alignment.
    • Yes, looks great: If the form is aligned properly.
  • Choose a form type and go through the steps on the Print page and then choose Next.
  • Finally, select Done to complete 1099 printing.

Alternative Way to Set Up Print Alignment For 1099 Tax Forms

Using Chrome On Windows Operating System 

  • Open Chrome.
  • Select the three vertical dots on the upper-right side of the page.
  • Choose the Settings option and then See the Advanced Settings.
  • In Below Privacy, Choose Content Settings.
  • Deselect PDF files in the default PDF viewer application.
  • Select Done.
  • Print 1099.

On the print window, expand the More Settings section to not select the page to fit if it still does not align

Using Firefox On Mac Operating System

  • From the Firefox toolbar, choose Tools >> Add-ons >> Plugins.
  • Disable the browser plugin 2.4.2.
  • Print 1099.
  • Also, If the preview is opening instead of Adobe, hover over the PDF button at the top left of the toolbar. Then, select Open with the external viewer and choose Adobe from the drop-down list.
  • Next, print from Adobe where printer paper handling settings can be verified and changed if necessary.

Using Chrome On Mac Operating System

  • Open Chrome.
  • Select the three vertical dots on the upper-right side.
  • Choose the Settings option and then see Advanced Settings.
  • In Below Privacy, choose Content Settings.
  • Deselect PDF files in the default PDF viewer application.
  • Select Done.
  • Print 1099.

How to Print 1099 in QuickBooks Desktop

There are some processes to print forms 1099 and 1096 in QuickBooks Desktop which are mentioned below:-

Setting an Autonomous contractor

  • First of all, open QuickBooks Desktop then go to the edit tab and choose preferences
  • After that, for tax choose 1099
  • Move ahead, select the company preferences tab
  • Then, when there is an option for “Do you file 1099-misc forms?” tap yes
  • At last, when you store the settings then choose ok

In QuickBooks Adding Vendor

  • Firstly, open Vendors and choose the Vendor Center
  • Then, go to the drop-down button and select the New Vendor
  • When you choose the Vendor Name field from the supplier name, it will be found under the Vendors list.
  • Move ahead, all details fill in the tab
  • Include some additional details when supply can be updated
  • Lastly, choose OK

Setting Vendors to get 1099-MISC in QuickBooks

  • In the first step, open the Vendors and go to the “Vendors Center”
  • When you find the preferred supplier then click right on the Supplier’s name
  • Next, click the “Edit Vendor” option
  • At last, go to the “Address Info” and Verify the details

Setting Expense Account for Vendor Payments

When you finished all the above setup steps then you need to set up expenses account in QuickBooks Desktop also

  • Firstly, when you go to the “Edit” tab and choose the “Preferences” tab
  • On the left side, selects the Tax: 1099
  • Next, tap on the “Company Preferences” tab
  • Move to the next step tap “yes” for the “Do you file 1099-MISC forms?” option
  • On the form, 1099-MISC intend to map your account to boxes
  • Now, open the QuickBooks 1099 Wizard
  • Track payments to your 1099 vendors when the QuickBooks Desktop accounts will be listed
  • If you want to pick the perfect 1099-MISC box then go to the drop-down menu in the additional payments to this 1099 box
  • Vendors paid with box 7: Before selecting the box to utilize there are non-employment advantages, vendors are charged, but firstly you ask for tax professional
  • When you select to cut these payments from 1099 first, you have to pick a 1099-MISC box for each account which will be noted
  • At last, you see that the accounts are mapped then you click to save and close that

Important Points to Keep in Mind

There are some important tips which are needed to consider to print form 1099 and 1096 in QuickBooks Desktop which is mentioned below:-

  • Firstly, you set up the needed state abbreviation and ZIP code in the address field
  • In individual vendor, the supplier’s name appears in the first, middle, and family name boxes
  • In the next tip, just leave the name of the company box empty when you don’t have the name of the person but know the business name.
  • Setting up button for taxes 
  • For 1099, choose the vendor qualification
  • At last, in vendor tax id enter the supply’s tax ID number and press the ok button

Knowing About the Companies and Vendors Names of the 1099-MISC form

It has three fields for the company and vendors names which appear on the 1099-MISC form in QuickBooks Desktop:-

  • Company Name
  • Contractor/Vendor Name
  • Full Name

Possible Scenarios Depends on what you entering in 1099-MISC

Some possible scenarios depending on the details that you entered in 1099-MISC are given below:-

  • The name of the vendor blank and business value in QuickBooks Desktop
    • Outcome:- Leave the blank name of the vendor. Specify the vendor or contractor name and just leave the blank full name field. In such a case the company name appears only 
  • The name of the company values and vendor name in QuickBooks Desktop
    • Outcome:- It gives company and vendor name both in the 1099-MISC form
  • The company name and vendor name have different values and full name fields in QuickBooks Desktop
    • Outcome:- It shows the company name and full name both 
  • The company name and vendor name blank and values in QuickBooks Desktop
    • Outcome:- The 1099-MISC form has only the vendor name.

To Print the Form 1099 and 1096: Steps

There are some steps to print the form 1099 and 1096 mentioned below or you can use e-file your 1099 forms to the IRS:-

  • First of all, from QuickBooks Desktop 1099 wizard check your 1099 information
  • Select the filling method and tap on Print 1099. After reading the message, tap the ok button for getting the print.
QuickBooks 1099 Form Message
QuickBooks 1099 Form Message

The message states “From Tax, the State of Wisconsin mandates Employers (doing business in WI or paying contractors living in WI) to include state-specific Details in boxes 16 and 17. When printing the 1099-Misc from QuickBooks Desktop, you need to manually enter these 2 fields as applicable.”

  • Choose the range were paid 1099 and tap ok
print 1099 MISC, and the 1096 forms in QuickBooks
print 1099 MISC, and the 1096 forms in QuickBooks
  • When you want to print form then choose the forms 1099 and press the print button
Select 1099s form to print in QuickBooks
Select 1099s form to print in QuickBooks
  • You can see preview 1099 also and verify the alignment

Key Deadlines of 1099

  • January 1:  Open 1099 E-file Service
  • January 15: It is the last day for early bird cost
  • January 31: It provides the copies to contractors of 1099 by deadlines
  • February 1: Without penalty, IRS deadline to file 1099-NEC forms 
  • March 31: Without penalty, IRS deadline to file 1099-MISC forms

Note: If you want 1099 E-file Service then you submit your forms by January 31 and they can be processed by the new IRS due date on February 1.

How Much Does Cost 1099 E-File Service

The starting cost of 1099 E-File Service is $14.99. When there are more than 20 forms then it includes no additional charges.

Final Note

We hope, with this article, we were able to help you set up printing alignment for 1099 tax forms. However, if you were not able to do so or are having any difficulty, you can get our QuickBooks support. Our ProAdvisor will help you remotely by accessing your system to clear your all doubts.

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