QuickBooks Property Management

QuickBooks property management features play an important role for Property Management Professionals. If you are thinking about how to use Property management in QuickBooks, you have come to the right place.

QuickBooks is a great tool for online business owners, but if you are a landlord or property management professional, it does not always make things easier. You may go through one of those tutorials, where you will need to call your features for the “client” and your tenants for the “job”, and then all you have to do is “invoice” to collect the rent. To be produced.

And then, you have to sit down every month even after you have set everything up after the check arrives, and after you have typed each number. It starts out confusing and annoying now – and it’s almost worse.

I’m sure your accountant loves QuickBooks online, but you may start to think about the time you spend on it and wonder if another tool is faster. Or if there is a way you can use QuickBooks Online to track charges (because this is a great tool!) But there is no need to deal with confusion and tedium.

Create a company file for the Property Management company

In the asset management company file, you track your own business transactions. This is where you enter your income and expenses for asset management.

Step 1: Set the property owners as customers

Step 2: Set up accounts and items

Set up account and service item so that you can easily record transactions, Here are some examples :


Account Types Account Name 
Asset Checking account, furniture.
Liability Payroll liabilities
IncomeProperty management income 
ExpenseInsure expense, utility expense 

Service Items

Item nameLinked account
Property managementIncome: Property management income
UtilitiesExpense: Utilities expense

Step 3: Record asset management income

You can register income from property owners in two ways. It depends on when you receive the actual payment.

  • Maintenance management income from property owners:
  • In the form of an invoice if you receive payment at a later date.
  • As sales receipts, if you receive your payments immediately
  • Be sure to select the tenant and service items you set in “Step 1” and “Step 2”.
  • Enter the amount you received from the property owners.

How to use QuickBooks Property management

Every part of Now Renting was created to make the life of the landlord easier and it does not stop when the lease is signed.

If you put your lease details in the orienting system, we’ll keep track of who and how much (including security deposits and late fees!) But you can set up automatic payments through your tenant each Sync it to your QuickBooks Online account.

How to use QuickBooks for easy Property management in 10 steps:

  1. Create a digital lease for your property at NowRenting.
  2. Navigate to NowRenting’s ‘QuickBooks’ settings page.
  3. Then click on the Connect to QuickBooks button.
  4. Enter your Intuit username and password.
  5. Click on the ‘Data Mapping’ tab (left).
  6. Then Choose which QuickBooks online revenue account to go with each lease.
  7. The QuickBooks Sync section on the Book Leases page shows how many payments have not yet been synced to QuickBooks Online.
  8. Then Follow the ‘View Details’ link.
  9. Select the payments you want to sync with QuickBooks.
  10. Then Click the ‘Export Selected’ button.

QuickBooks are synced with your tenants, leases, and features! When it comes to managing your rental properties, it can be a breeze for the company and the accounting.

Sync QuickBooks for easy online management

Property Sync is a free downloadable utility that lets you sync rental revenue and expense transactions to certain segments within a specific QuickBooks company file. It classifies these files correctly in QuickBooks and provides a transfer report that tracks each sync. However, this liquid data transfer to QuickBooks makes it possible to better monitor your investment characteristics and optimization tools for financial reporting and email alerts aimed at expediting payable and receivables accounts.

Property Accounting from anywhere

you can spend fees and records online using any desktop or mobile device. It allows you to share financial information with property owners, employees, and other shareholders in various locations. The sync feature with QuickBooks also eliminates the need for duplicate data entry. Save your valuable time for other important aspects of your asset management business, such as developing tenant relationships or growing your business.


Not CPA? Not a problem. Property accounting does not matter to you at your skill level. From AR to AP, the bank provides ACH payments and bank reporting to property owners and property owners.

Online payment

Forget limited payment solutions. With online Payment, you can provide an easy way for tenants and landlords to raise money online and you can also pay your sellers.


It provides a complete digital marketing solution that allows you to control your listings and control the advanced website options that attract and change.

Invite management back

From the move to the lay-out (and everything in the middle), offers a solution that no one else has. It is a tool for coordinators and vendors – a rediscovered solution to handle the whole process, including billing and photos.

Tenant screening

No double entry streamlines the process that applies when your tenant changes. Our screening process is easy to use, minimizing risk and reducing lease costs.


offers a powerful solution for tenants and property owners with 24/7 access – all with real-time visibility.

Go mobile

This is your business – anytime, anywhere. The mobile app is your all-access pass for iPhone or Android, giving full visibility to your fingertips.

Contact Center

Our professionally trained live agents act as an extension of your lease, management and maintenance office, answering every management or prospect call and responding quickly.

Look at These Two procedures

Most experts in property management / real estate administration who use or support QuickBooks recommend one, but if not both, follow the steps below based on the exact specifics.

This discussion presents only customer-related issues: While the Job and QuickBooks classes apply to asset management, it does not discuss relevant accounting principles.

Procedure 1 –

Too many properties , few owners (some properties have too many owners)

If you have a relatively limited number of owners, use the QuickBooks ‘Class’ feature to identify and track all transactions involving the owner (or group of owners), even if some assets have more than one owner. The class must be registered on ‘every’ transaction related to the property. The advantage of this method is that it allows employers to track ‘balance sheet’ items where applicable.

Charges 2.png

In this method, every asset you manage is registered as a ‘customer’ in QuickBooks, if you are using QuickBooks Enterprise 2013 and newer, you can select the ‘Track customer by class’ option which allows you to pre-configure all your features. Customers to their owners. If you are going to track more than 250 features, we recommend this option.

After all the assets are set up as clients, you will record all the ‘tenants’ as jobs under the respective property/client. Customer records in QuickBooks are associated with an unlimited number of ‘job records’. There are some great features in using jobs for tenants, Jobs allows you to set start and end dates under the ‘Jobs Tab’ tab, which allows you to track lease/lease documents and occupancy start/end dates. You may also have job types, consider using terms such as a tenant, sub-let. When the tenant leaves, QuickBooks ‘job is locked into the job record and becomes ‘inactive’. The next tenant will be created using the new job under the property/customer record.

Procedure 2 – 

Multiple owners with multiple attributes, including each owner-property

If you have multiple privately owned assets, but most of these owners have multiple properties, you may want to take the same approach as Option One, but the customer will be “layer owner” like that layer. Add an extra layer on top. Property addresses are jobs, and tenants are registered at the sub-employment level (or sub-sub-job level in the case of multi-unit properties).

The problem with method two is that it is very easily cluttered and complicated. Some property owners are made up of people who have partners. This is not a problem, but when those partners have partners in other features along with other features, you start listing multiple times with different parties in the same person client list. You will have the same layout in the classroom, but at least the classroom list will be different from the features and tenants, not combined with it. 

Now you know QuickBooks Property management, if you still have some queries then comment or content our QuickBooks Support Number +1-844-519-0042, we will available 24*7 in your service.

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