There is a need to create a payroll summary report for individual employees to check transactions on particular dates. The payroll summary report includes taxes, gross pay and net pay, adjustments, employee salaries, sick, and vacation time. If you know how to create a payroll summary report then you can easily see what you have paid out to your employees. You can see a quick overview of your overall payroll report including employee taxes and contributions. 

If you do not know the process of creating this report, then you do not have to worry because this blog will help you to create a payroll summary report and you can also call customer care number +1-844-519-0042 to get instant solutions. So without making a further delay, let’s jump into the blog:

Understanding The Summary Report

A few things to know more about this report are as given below:

  • Gross Pay: It consists of the commission and additions like bonuses or tips.
  • Adjusted Gross Pay: It is the gross pay excluded by the pre-tax deductions like an employee contribution to a 401(k) plan.
  • Net Pay: The amount sent to the employee after the taxes and any modifications for the after-tax charges or add-ons.
  • Employer Taxes and Contributions: This section of the report displays the amount received while the period is being covered by the report. It doesn’t matter if you or your company paid for them or not.

Create a Payroll Summary Report

Follow the below-mentioned steps in order to Create a payroll summary report:

  • Go to Reports menu
  • Select Employees & Payroll then choose Payroll Summary.
  • Provide a date range to the report.
    • Select a date range from the Dates drop-down
    • In the From and To fields, enter a date range.
  • Click on Refresh.
  • Exclude the Hours and/or Rate columns.
  • Click on Customize Report.
  • Go to the Display tab and unmark the Hours and/or Rate checkboxes
  • Click on OK.
  • Go to the Filters tab, modify the pay periods by clicking on Pay Period Begin/End Date
  • Click on OK once you are done.
  • Select Report from the Print drop-down list.
  • (Optional) Modify the printer setting if required and then select Print.
  • If you want to export this report then we recommend you go to Export QuickBooks To Excel.
  • You may also want to visit: Export Option For Excel Is Grayed Out

Run A Payroll Report On One Employee

In order to run a report for a specific employee, follow the steps mentioned below:

  • Go to the Employees menu and click on the Employee Center
  • Click on the employee for whom you want to run the report.
  • Click one of the reports that reports you would like to run:
    • QuickReport
    • Payroll Summary
    • Paid Time Off Report
    • Payroll Transaction Detail

How to create a custom summary report

A custom summary report is an open report template that lets you create summary reports from the ground up by selecting sequences of rows and columns. Now you can create it from scratch in QuickBooks Online Accountant.

To create a custom summary report:

  • Go to the left menu and choose Reports.
  • Go to the All tab then in the Business Overview section, then choose the Custom Summary Report.
  • Select Customize.
  • Place the report filters then select Run report.
  • If you want the report for future use.
  • Select Save and customization.

Modify the Payroll Summary report in the Employee Center:

  • Go to the Employees option, then click on the Employee Center.
  • Select the employee on the list.
  •  If the employee isn’t listed, you may need to change the view (above the employees’ names).
  • Following the Reports for this employee.
  • Select the Payroll Summary link.
  • Adjust the date range appropriately.

Print your Payroll Summary Report

  • First of all click on the print option that shows on the menu toolbar to print your present payroll summary report.
  • Check out the print preview of your summary report that showed on your screen.
  • After that click again on the print option to print out your final report.
  • Hit on the Print option from the menu toolbar and chose your page setup. You can set your set page margin or paper size very easily according to your requirement.

Export Payroll Summary Report to Excel

  • Start the export process by clicking on the Excel drop-down arrow from the Report.
  • Now you will have to choose the option to Create New Worksheet or Update Existing Worksheet.
  • Then hit on the Browse button to choose the workbook in case you have been selected Update Existing Worksheet.
  • After that click on the Advanced setting.
  • Make sure to clear the Space between columns check-box.
  • And then hit again on the OK button.
  • At last click on the Export option to get it done.

Use of Additional Filters

From the payroll report features, you will be able to also run reports with more additional filters. One of the best ways to oversee your payroll data for a specific employee, department, location, position, or time. Here is the step you can see advanced filter option:

  • Click on the date drop-downs area.
  • Then again click on the option of Additional Filters. 

You will see a window of this filter that has lots of detailed filter options. You can select any of the filters you want and you can see automatically updated reports according to the filter.


We hope this blog helps you to create a payroll summary report in QuickBooks and all information is useful for QuickBooks users. If you get any problem with understanding the steps in the blog, you have the option to contact our helpline number +1-844-519-0042 to contact a ProAdvisor to solve your queries. We feel happy to serve our service for solving the problems with Quickbooks Product. 

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