Developed by Intuit, QuickBooks Online Accountant is a program designed keeping in mind the needs of accountants. It helps to manage QuickBooks Online in multiple companies. As a user, you can do payroll, invoicing, handle accounts of the clients for professional purposes, etcetera. The program helps to increase productivity in the field.

For accessing all the benefits of the QuickBooks Online Accountant program, you simply have to register by providing the required information like any other program. This consists of the name, company’s name, email, etcetera. After that, all you require is your login credentials and good internet. Also, it is important to keep in mind that Intuit releases software updates every year. So, do update to the latest version to access the advanced features.

Why Go For QuickBooks Online Accountant Program?

When it comes to QuickBooks Online Accountant, it is meant to help you become a pro. The resources that come with this feature can provide you with unlimited benefits but only if you are an accountant and bookkeeper. It will help you to grow and run your practice that suits your life as a QuickBooks ProAdvisor. Also, you will be able to attract clients effortlessly through Intuit’s Find a ProAdvisor network. It will train you to practice so you can expand your expertise and versatility.

QuickBooks Online Accountant also helps you to track all reports related to your work and client from one place. You can jumpstart projects with templates and team-wide notifications. Also, you have access to all your client’s books at any time anywhere and control and manage productivity through accountant-only tools.

Get the Best Training for your Complete Growth

As signing up is free and you are automatically able to use ProAdvisor resources so you can practice to grow your clients and also your skills when you signing up for QuickBooks Online Accountant.

Features of QuickBooks Online Accountant

For Professionals

  • Real-Time document exchange– It helps to manage the project of your clients from one place. This increases the efficiency of completing the work in time. It also helps to collaborate with clients using the client’s request. This software provides a special feature through which you do not have to chase your client, you can simply send and receive the documents using the inbuilt Attach feature. It also helps to manage your account books.
  • Higher team productivity–  It provides different tools to manage your team and also increases productivity. It helps to create a task using built-in templates and assign the work to team members as well. It also tracks the update of their work as well as the deadline.
  • Automatic Bank Update– It eliminates manual data entry and reconciliation of errors. It provides auto-categorize transactions and reconciles them in few clicks on your keyboard. It generally remains on top with constant income articulation.
  • Dedicated training and support – It will take your practice to the next level with expert advice and support. It provides a time-saving solution for your problem so that you can get the most out of it.
  • Anytime, anywhere access – It helps in real-time access to client files from anywhere, at any point in time. It also tracks your work as well as client work in one place. It also set the authorization inside your group to control access to customer information.

For Clients

  • Invoicing– You can send your invoice through the mail and get the notification when it has been seen by the professional. It can also track the invoices that are overdue and send a reminder to your accountant.
  • Cash flow statement– It provides a realistic view of your cash flow. It connects with your bank account to import and categorize the transactions automatically. It also takes a snapshot of your receipts and stores them in the database. You also enter the bill from the vendor and pay them only when they are due.
  • In-built management report– Through this, you can get a 360-degree view of your business. You will get an up-to-date report including a balance sheet, trial balance, profit, and loss statement, and cash flow statement. It can also create custom reports based on your business requirements. You can check all the late installment. You can also get complete visibility into your sales- by a customer, product, project, or location.
  • Mobile apps- You can view the customer information, send the invoice, click the photos of receipts, and much more. It provides the fastest way to do accounting. You can also get instant client approval to initiate a service. You can also send the payment receipt through email. This app can be supported by android as well as IOS.

QuickBooks Online Accountant Login

You can use QuickBooks Online Accountant to access your ProAdvisor benefits, manage QuickBooks Online clients, and collaborate with other firms.

If you have a paid Desktop ProAdvisor membership, QuickBooks Online Accountant can also help to manage those profits.

Sign Up Via Client’s Email Invitation

If a client invites you to be an accountant in their QuickBooks Online company, you will get an email invitation on your mail-id.

The process of sign up may differ depending on your email address. There are two different categories. They are given below.

Users With An Intuit Account

  1. First, open the email id sent by your client.
  2. Then, choose your User ID to open the page in which you have to sign in.
  3. Enter your email id password, then select Accept the Invitation.
  4. Now, select which accounting firm you want to use.

Users Without An Intuit Account

  1. First, open the email sent by your client.
  2. Then, select Accept Invitation. After that, the sign-up page will open.
  3. Fill up all the required information, then Create an Account.
  4. Fill in all the required information again, then select Finish.
  5. Click on continue to proceed to your QuickBooks Online Accountant.

Access Via The Website

Users With An Intuit Account

  1. First, you have to Sign in.
  2. Then, enter your Intuit account accreditation.
  3. Click on Sign in.
  4. After that, select to create a firm and then fill in all the required information.
  5. Select Finish to proceed to your QuickBooks Online Accountant.

Users Without An Intuit Account

  1. On the signup page, fill in all the required information.
  2. Then, select Continue and fill in all the required information again.
  3. Select Finish to proceed to your QuickBooks Online Accountant.

Invite Accountant To Use QuickBooks Online

If you are a QuickBooks Self-Employed user, you can invite your accountant to use your company financial data through QuickBooks Online Accountant.

  • First, go to settings.
  • Then, in the about you section, select Accountant.
  • In this, you can invite your accountant by mentioning their email address.
  • Now, send the invite.
  • After, sending invite a confirmation message will popup on your screen.

Accounting Tools In QuickBooks Online Accounting

QuickBooks Online Accountant provides you access to a set of features known as the Accountant Tools. The accountant tools are specially designed to help you efficiently review and maintain your customers’ money-related information.

List of the tools

  • Wholesale billing
  • Prep for taxes
  • Management reports
  • Accountant resource center
  • Client dashboard

Wholesale Billing

Wholesale billing provides you with the best pricing for your clients and helps to sign up for new clients with attractive discounts.

This lets you save 50% for the life of your client’s QuickBooks Online subscriptions, and receive a single consolidated bill for a streamlined client billing. You can bundle with Payroll for even more savings.

How to create a subscription for clients?

Some of the most common techniques are:

  •   Create an Invoice for your clients for their subscriptions.
  •   Try to maximize the expense into the cost of your services.
  •   Reimburse the cost by yourself to attract clients.

Prep Of Taxes

Prep for taxes for QuickBooks Online Accountant lets you review a client’s accounts from a single dashboard. After your audit, QuickBooks naturally allots their records to the best possible lines on tax documents.

Steps to use prep of taxes to get your client ready to tax season

  • Open prep for taxes
  • Review your client account
  • Prepare to adjust entries
  • Connect account to tax forms
  • Export the map text form

Management Reports

Relevant management reports let you spend more time consulting with your clients instead of identifying the data you need, giving more value to your time

Accounting Resource Center

You can visit the QuickBooks accountant resource center to learn more about it.

  • What is new in QuickBooks Online Accountant.
  • Resources to help you and your client.

Client Dashboard

The Client dashboard provides one-click access to client books, as well as easy access to your QuickBooks Online, Self-Employed, and ProConnect Tax Online clients. Alerts, to-do lists, and notices of recent activities from each of your clients help you prioritize what needs your attention at a priority.

The Benefits That Come With QuickBooks Online Accountant

  • It provides better-shared access to data with employees and your accountant.
  • Provide a strong assistance center with online chat.
  • Easier app sync with automatic downloads.
  • Although there are no backups, your data is safe on Intuit servers.
  • You can automatically share your invoices and statements.
  • You can send reports automatically.
  • Bank and credit card transactions download quickly.
  • Track inventory according to the FIFO rule (first-in-first-out).
  • You can open multiple windows at the same time.
  • Option to receive payments by credit card.


There are different subscription levels for QuickBooks Online:

Simple Start

One user and 20+ built-in business reports.

  1. It will track your income and expenses.
  2. You can send multiple estimates and invoices with a single click.
  3. Easy to download transactions from your bank and credit card accounts.
  4. You can access your data online through a PC, Mac, tablet, or mobile phone.
  5. A payroll subscription is also available.


Three users and 40+ built-in business reports.

  1. It will help you to track your income and expenses.
  2. Send unlimited estimates and invoices with a single click.
  3. Download transaction details from your bank and credit card accounts.
  4. Access your data online.
  5. A payroll subscription is available.
  6. You can pay bills.
  7. Control what your users can access.

Final Note

For a job well-done, QuickBooks Online Accountant is the best solution. The program comes with various features to help you navigate all the hurdles that put a burden on your work. An effective and efficient method for a seamless experience with bookkeeping, accounting.

We hope the information in this article was helpful and answered all your questions. However, if you still feel the need to enquire more, you can get in touch with us. Call us through our customer support. Our team of experts and ProAdvisor will be happy to provide you the required help.

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