Wouldn’t it be great if you can have your bank feeds in your accounting software? Guess what is possible now. Quickbooks Accounting software connects with your bank account and serves you the bank feed on your accounting software itself. There is no need to go anywhere else. In this blog, we will gather all the information related to Quickbooks Bank Feeds which you want to know. Such as how to set up bank feeds in Quickbooks, how to download your bank feeds.
Quickbooks bank feeds are one of the best online features in QuickBooks desktop that allows you to connect with financial institutions and get your work done easily. With help of this feature, you can download the transactions from your bank and can proceed further without wasting much time.
Before you start make sure that:
- You have an active internet connection.
- That the financial institution you are hoping to use must offer online services.
To check out whether your bank supports online services for your account or not in QuickBooks do as we say.
- Reach out to the banking menu on the QuickBooks desktop.
- Choose Bank feeds and then click on participating financial institutions.
- You can see all the financial institutions of banking services in QuickBooks at that moment. If you see your bank or credit card company listed there in your good to go.
Quickbooks will show all the information related to your bank account with your financial institution allows QuickBooks show. Financial institutes are the one who controls all the information received by QuickBooks. Before getting started first get in touch with your bank and get all the information needed. Such as what connection method do they support, what are the fees they charged if any, the information you need while setting up and using the features, etc. make sure that you receive all the information required by your financial institution otherwise you cannot start online services in QuickBooks related to your bank.
Set up your Quickbooks Bank feeds
You need to set up your Quickbooks bank feeds in order to work with them in your Quickbooks software. Learn how to connect a bank account to Bank Feeds. You can connect up to 40 accounts if you want more then you have to use more than 2 accounts.
You can set up an account vi: Direct Connect, Web Connect, and open banking. Make an appropriate choice which your bank supports or suggests.
Get your transactions via Direct Connect
This service could be free or chargeable, check before use. Follow the steps shown below in order to download the transactions via Direct Connect:
- Go to Banking and reach out to the Bank Feeds.
- Select Set up Bank Feeds for an account.
- Choose and select your bank in entering your Bank’s name field.
If it’s your first time, click on the Enrollment site link. You have to apply for Direct Connect. If your bank needs to approve your application, contact them. Ensure with your bank whether you need special sign-in credentials.
If you’re already enrolled:
- Click on Continue.
- Fill in your Online Banking ID and Password.
- Click on Connect to connect your QuickBooks to your bank’s server.
- Choose the bank account you want to connect
- Tap on Finish after the connection finishes.
When you will download transactions for the first time from your bank, QuickBooks automatically sets up the account for Bank Feeds. After setting up successfully you can download transactions from your bank whenever you want.
Get your transactions via Web Connect
Web connect files are online banking transactions from your bank’s website. These files can be downloaded and stored on your computer. Then, you have to simply import the transactions so they become available in your Bank Feeds. If your bank offers Web Connect follow the steps shown below to get your bank feeds:
- Reach out to the Banking menu, choose Bank Feeds, then Import Web Connect Files.
- Choose the QBO file you saved, then tap on Open.
- When asked to Select Bank Account, select:
- Use an existing QuickBooks account if the account you want to import transactions into is already set up in QuickBooks.
- Create a new QuickBooks account if the account you want to import transactions into the account that isn’t in QuickBooks yet.
- Tap on Continue after making the appropriate choice. A dialogue box will appear telling you that the data has been successfully read into QuickBooks. Tap on OK.
- Go to the Bank Feeds Center to review your transaction. Now you can view the transactions successfully.
Connect your bank feeds via open Banking:
You can get the following benefits if you connect your bank account to QuickBooks:
- Fast, easy, and secure set-up.
- All your business finances can be viewed under one roof.
- Synchronized solutions give you sufficient time to invest in your business.
- Real-time data and future forecasting help in cash flow management.
You can automatically download your recent transactions [if you add your bank accounts using Open Banking. Ensure that your Financial Institution (bank) supports Open banking. To connect your bank account to QuickBooks Online follow the steps shown below:
- Reach out to the Banking section.
- Choose Connect from the landing page, or choose Add account if you already have an account.
- Look for your bank and select Continue. Read through the terms and conditions, then select Agree to them.
- Go through the steps on your bank’s internet banking page to authorize QuickBooks to connect to your bank account. Once you authorize the connection, you’ll be redirected back to QuickBooks.
- Choose the bank accounts you want to connect to Quickbooks.
- Tap on Connect. QuickBooks is now connected to your bank accounts and you can see your transactions in the Banking menu.
Download your QuickBooks Bank feeds
After you set up your accounts for Bank Feeds, you can download transactions from your banks.
Before you start
Here are a few things to keep in mind:
- Before you start downloading your bank feeds we recommend you take a backup of your QuickBooks company file. If you haven’t done it until now, do it.
- If you can’t download transactions into the same QuickBooks Desktop company file more than once. However, your bank may be able to reopen the transactions on their side so QuickBooks can download them again. Reach out to your bank to get help with this.
- Web connect will only work with .qbo files. Other types like QFX and QIF Quicken files will not work.
Download your bank transactions
Download using Direct Connect
When you connect the first time QuickBooks will automatically download the maximum number of transactions available from your bank. This is as much as QuickBooks can download. Depending on the bank, this can give you up to a year of historical transactions. Most banks only download the previous 90 days of transactions.
- Reach out to the Banking menu.
- Go to Bank Feeds and select Bank Feeds Center.
- From the Bank Accounts list, select the account you want to connect. In the Send items to your bank section, you can edit or delete items by clicking the drop-down if you want.
- Finally, it’s time to get your transactions, select Download Transactions.
- Choose Synchronize. In Case you only want to download transactions for a specific account, select Sync this account. Or if you want to download transactions for all your accounts at the same bank, select Sync all for this Bank. Make an appropriate choice that suits your business.
- From the Access to the window, enter your PIN or password to connect to your bank.
- Tap on OK.
Note: You can delete any remaining transactions by deleting the statement.
Download using Web Connect
You can choose the date range in some banks to do your transaction downloads. If your bank doesn’t have this option, you get the maximum number of transactions available the first time you download. This may be 30, 60, 90 days, or more depending on the bank.
There are two ways to import transactions via Web Connect:
In QuickBooks Desktop
- Reach out to the Banking menu.
- In the Bank Feeds and select Banking Center.
- Look out for your bank and select Download Transactions. This opens a browser window to your bank’s website.
- Sign in to your bank’s website to download the Web Connect file.
Outside QuickBooks Desktop
- In a web browser open your bank’s website.
- Sign in to your bank account.
- Download your transactions as a QuickBooks Web Connect (.qbo) file. Note that each bank has a different method for downloading QuickBooks Web Connect files. If you’re having issues and not sure how to do it, get in touch with your bank and ask for assistance.
- Once you download the Web Connect file, now you simply have to import it into QuickBooks Desktop.
In the above article, we learned how to set Quickbooks Bank feeds and how to download your bank feeds in Quickbooks. We hope you found the article helpful and all your queries are resolved now.