QuickBooks Desktop gives you various features for creating a paycheck. This is used to generate single or multiple paychecks for active or terminated employees. A paycheck is just a paper report that is repaid to an employee. First of all, if you want to create a Paycheck in QuickBooks then you require to set up QuickBooks Payroll for transactions. Then you will be able to create a Paycheck. You can generate three types of paycheck in QuickBooks payroll.

Before Create a Paychecks In QuickBooks You should Learn this point

  • You must Activate your Payroll Service.
  • Now download the latest version of Tax Table.
  • Now you can download the latest QuickBooks table.
  • Put QuickBook Desktop in single-user mode.
  • Create a payroll item.
  • Enter employee withholding information in QuickBooks Desktop.
  • If you require to pay the employee through direct deposit, you need to set up the employee direct deposit in the employee profile.
  • Make a paycheck in the same company file.
  • Now determine where you have been created a paycheck.

How many types of Paychecks in QuickBooks

There are the following three types of Paycheck is accessible in QuickBooks:

  1. Scheduled payroll paychecks
  2. Unscheduled payroll paychecks
  3. Termination payroll paychecks

Scheduled payroll paychecks

If you are paying your employees on a routine basis ex: weekly, monthly, etc. then schedule payroll is your primary choice. And this also brings together the group of an employee on a different schedule but payroll schedule should be correct before running schedule payroll.

Unscheduled payroll paychecks

This type of a paycheck will come in the situation when you do not pay your employee on a routine basis or paying them an off-cycle paycheck or a bonus check or a commission check that is not combined with a normal paycheck. You need to be operated directly to enter the payroll information window.

Termination payroll paychecks

You can use an end paycheck to see the last paycheck of the discharged/fired worker. This format enables you to find the employee’s freeing date and marking them inactive.

How to Create a Paychecks in QuickBooks

There are the following steps to create a paycheck in QuickBooks

Step-1: Choose employees and click on pay employees.

Now you have to select one of the options that utilize to you. Select From the following option:

Schedule Payroll: QuickBooks Desktop brings you to the payroll center and you have to select Pay Employees Tab.

  • Click to Create a Paychecks section and pick the proper schedule.
  • Now click to the Start Schedule Payroll.
  • And QuickBooks Desktop starts up the window that is Enter Payroll Information.

Unscheduled Payroll: We can go directly to the Enter Payroll Information Window by QuickBooks Desktop.

Termination check: it will initiate the Enter Payroll Information window. Termination is a late payroll following the step builds to termination paycheck.

Step-2: Choose a printing option that refers to you.

Select the option required for printing

For check option:

  • Select a line paychecks for printing from Desktop QuickBooks. Click Print Paycheck on Check Stock.
  • if the paycheck is signed by hand outside the QuickBook desktop, select the handwrite & assign the check number.
  • Enter a first Check#.
  • When you enter the check number so the number will be increased by 1 for each consistent check composed from the record in the bank account field.

Direct Deposit Options:

  • From QuickBooks Desktop to queue direct deposit information of deposits for printing select print DD on Check Stock.
  • Assign a DD number to prevent direct deposit so that it will not determine in the check printing queue. And you can print pay stubs for your immediate deposit.
  • Now you can find an alphanumeric starting number and this will be incremented and printed on direct deposit pay stubs.
  • Now select the employees.
  • Enter or check the relevant column of the employee amount.
  • Now if you want to change an employee paycheck information then choose the name of the employees, so that you can access the paycheck details.
  • To change the amount frequently, before creating a paycheck so that it can temporarily add payroll items to it.
  • Now verify that If the employees prefer a direct deposit then choose the direct deposit box.
  • Verify that the box does not collect sick/Vick if you do not require vacation and sick to accrue on the specific paycheck.
  • Tick Save & Next and go to the next employee, or select Save & Close to go back to the Enter Payroll information Window.
  • If the check is ready to be designed Select Continue.
  • Check the amount of every employee and click create a paycheck, in the Review and create Paycheck Window.
  • Also, see how to print paychecks and print pay stubs for particular steps, and you can Print the paychecks or pay stubs now or later if desired.
  • In the end, send your payroll data and direct deposit paycheck to intuit.

Step-3: Paycheck Date and Pay Period dates

Paycheck Date

The day on which employees are paid is named Paycheck Date. And Paycheck date will help you to decide when payroll liabilities are due based on a deposit schedule.

Pay Period Date

The pay period begins and end dates represent the period in which employee work on earned. When an employee work in December, but it is paid in January

Because of the IRS rule based on when wages are paid any wages paid in January, regardless of the pay period will be included in the new year’s wages for tax deposit and reporting purposes.

If Pay Period Dates Have Been Entered Incorrectly

The pay period dates do not affect the timing of the tax deposit due dates or payroll tax reporting, it is not necessary to correct these dates for tax purposes once checks have been distributed.

How to create paychecks in online payroll

Here you will learn how to create paychecks with QuickBooks Online Payroll and with Intuit Online Payroll. Get the process to pay your employees without any bugs. As we know Online payroll services always help us to create paychecks fast. Therefore we have come up with these steps to get your team paid fastly and on time.

Create paychecks in QuickBooks Online Payroll

To get the exact method to create paychecks in QuickBooks online payroll, you have to follow the given below steps:

  1. Log in to your QuickBooks Online accountant.
  2. Look at the Workers or Payroll tab and choose the option Employees from there.
  3. Then click on the option of Run Payroll.   Choose the options schedule in case you have more than one payroll schedule, and Continue. Then choose the employees you have to pay. After that fill the hours and memos.
  4. Now click on the option of Preview payroll.
  5. After that choose the option for Preview payroll details or Submit payroll.
  6. At last click on the option of Finish Payroll.

How to create paychecks in Intuit Online Payroll

The steps to create a paycheck in Intuit online payroll are simple just like the above method you have seen.  Follow the below process one by one to create paychecks in Intuit online payroll:

  1. Log in to your Intuit Online Payroll account.
  2. Then move to the option of Payday.
  3. Here also chooses the option of a Pay schedule in case you have more than one.
  4. Now choose the employees you have to pay.  Choose the options schedule in case you have more than one payroll schedule, and Continue. Then choose the employees you have to pay. After that fill the hours and memos.
  5. After that choose the option for Create Paychecks.
  6. Then confirm the amounts you have to pay as well as payment methods. And choose the option to Approve Paychecks.


A paycheck is just a paper report that is paid to an employee. The QuickBooks Desktop gives various options to Create Paychecks. This is also used to generate single or multiple paychecks for active or terminated employees. You can create three types of the paycheck in QuickBooks payroll. If want to create a paycheck then you need to understand some of the steps that were given above.

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