In the digital marketing world, QuickBooks Accounting Software makes its appearance as the finest accounting software for every small and medium business. QuickBooks has many different amazing attributes that help you to manage your business work easily. Through the assistance of this accounting software, you can easily manage the finance and sales work. And, also do accounting and payroll with the help of this software. In this blog, we are going to talk about how to enter and delete batch transactions in QuickBooks Desktop.

In all the currently released versions of QuickBooks Desktop and QuickBooks Enterprise, you can authenticate the feature of batch entry of transactions whether it is a deposit, cheques, credit card charges, and invoices data. Through this blog, you will soon become familiar with the transaction fill-up process. And, if you don’t have enough time to read this whole blog. Then, you can directly contact the QuickBooks Support Phone Number.

Understanding “Enter and Delete Batch Transactions in QuickBooks Desktop”

The latest edition of QuickBooks Desktop and Enterprise permits you to do the batch entry for the deposits, credit memos, bills, etc. With the help of this article, you will know the easy steps to enter and delete transactions by batch in QuickBooks Desktop. But, before doing this process, you should keep backup storage of your data.

List of Transactions in QB Desktop

  • Payee includes customers, Jobs, Vendors, Employees, and many others.
  • Checks
  • Paychecks
  • Sales Tax Payments
  • Payroll Liability Payments
  • Invoices and Credit Memos
  • Bills and Bill Credits
  • Bank Transfer
  • Inventory Adjustments
  • Deposits
  • General Journal Entries
  • Closed period transactions
  • Charges of Credit Card

The feature of QuickBooks Desktop while entering and delete transactions

  1. The feature of Batch Enter Transactions
  • Select an order to view the columns of data and also from multiple fields of data.
  • Simple to Enter the transactions in a personalized data entry grid.
  • Copy the details of more than 1000 transactions from excel and copy them in one place and save it.
  1. The feature of Batch  Delete Transactions
  • Display the transactions or hide them which have other related transactions. Because it is impossible to view either the payment linked to it or not that’s why it is a good option. You have access to delete the transaction that influences the other transactions which makes this choice more important.
  • We separate the list by the range of date filled, based on the last edited date or fill up data i.e. the actual date of creation. But this is the new attribute and you don’t have access to it.
  • To ensure that the user makes the right decision or not about whether they require to delete the transaction or not, that’s why a clear column of data is the best.

Steps to Enter and Delete the Transactions

In QuickBooks Desktop, Enter the Transaction by batch

By turning on the option of adding multiple transactions at one time, the banking service of QuickBooks Online can save the time of data entry.

  • By clicking the banking option on the menu list, the user of QuickBooks can authenticate the enter transaction by batch.
  • Select the type of transactions and select the wanted type of transaction from the checks, deposits, credit card charges, credit, bills, and bills credits, invoices, and credit memos.
  • For entering the transaction window, select the customize columns option on the right side. And customize the column order wherever you desire to.
  • Initiate the typing into the batch if enter transactions made for the selected transaction variety. And, QuickBooks will automatically populate the next incremental transaction number.
  • Choose a specified row, and press on the button of the split in the lower left of the list. By this, you can enter multiple lines for only one customer invoice.
  • By clicking on the Ctrl +C from the keyboard, you can copy the data from excel.
  • On the dialog box of the enter batch transaction, click on the top left of the list and then click on the paste option by doing the right-click. The columns will be filled automatically from excel.
  • Then save the transaction data by clicking on the save button. And, QuickBooks will prompt you for the number and transaction type saved to the QuickBooks Company file.

In QuickBooks Desktop, Delete the Transaction by batch

The transaction which is already deleted will be no longer involved in downloads that will generate further, so keep this point in your mind.

  • In the beginning, open the QuickBooks.
  • Click on the lists option from the main menu and then choose the chart of Accounts option from the drop-down list.
  • Press the open button on that account which you want to contain the transactions.
  • Check out the transaction list on the screen of the account. QuickBooks will show you the transaction in which you have selected the order and with the most current at the screen top.
  • You can also remove the transaction by tapping on the Edit from the menu option and then delete it.
  • Ensure that you want to delete that particular transaction and press on Ok.
  • For deleting each transaction, you can repeat this process.


In this blog, we have discussed how to enter and delete the batch transactions in QuickBooks Desktop. And, I hope you properly understood it. If you have any query or problem associated with QuickBooks Accounting Software. Then, contact our QuickBooks Experts. Our Experts are highly professionals and well-experienced in solving the errors of QuickBooks. You can talk to them by calling QuickBooks Enterprise Support Care.

How to Enter and Delete Batch Transactions in QuickBooks Desktop?
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