How to add a user license in Quickbooks

We all know that Quickbooks accounting software is the one which we all prefer when it comes to handling our business accounting and financial activities. As we are aware that working together by collaborating will lead us to reach our goal faster. And the work will also be done efficiently. So, if you also want to share your Quickbooks and there are multiple users to access the files at the same time. Quickbooks allows multiple users to access and work on a single company file at the same time. But you need to make a purchase of an additional Quickbooks license from intuit. Just purchase it if more users need simultaneous access to a QuickBooks Desktop company file. In this article, we will give you complete knowledge of how to add a user license in Quickbooks. And answer all other questions and queries related to it. So, let’s start.

Things to Consider Before you start to add a user license in Quickbooks-

#1 Check how much user license you Quickbooks Application can have

The number of user licenses you can have depends upon what version you are using of Quickbooks desktop. The information shown below can be helpful if you are not aware of how many users you can have on the Quickbooks Desktop version.

QuickBooks Desktop:

Enterprise- allows up to 30 users working on a company file simultaneously.

Premier- allows up to 5 users to work in a company file simultaneously.

Pro- allows up to 3 users to work in a company file simultaneously.

#2 How many Quickbooks license users you can have

As now you have known how many users can your QuickBooks desktop version can hold. Now let us see how many users you can have as you could already have more than one user sharing the company files. To check, follow the steps shown below-

  1. Open the Quickbooks application and press the F2 key.
  2. This will open the Product Information window.
  3. Have a look at the upper left, and note the number listed for User Licenses.
  4. Repeat the steps for each installation of QuickBooks.

#3 Check the Pricing for adding a user to your Quickbooks license

Pricing is always an essential factor whenever we purchase something new. The Pricing factor decides whether we are taking the decision or not. Whenever we add a user to a license in QuickBooks then Intuit charges us some bucks for that. To check the current pricing information for adding a new user to your Quickbooks Application follow the steps shown below-

  1. Open the Quickbooks application.
  2. Reach out to the Help and click on Manage My License and Buy Additional User License.
  3. Choose the Add Seats Online link to check the current pricing.

Purchase User license in Quickbooks for additional user 

  1. Open the Quickbooks application.
  2. Reach out to the Help and click on Manage My License and Buy Additional User License. (if the option isn’t available for you, your QuickBooks may already be at the maximum users allowed.)
  3. A new page will open.
  4. In the next step, you will get two options to purchase the license the one is where you can make a purchase via your phone. If you choose this option then you Intuit workers will assist you on a mobile phone. And all the further procedures will be carried on the phone only. You’ll be given the phone number to contact Intuit.
  5. Another option is to purchase the additional Quickbooks license online. If you choose this option then the button will lead you to a new page that will direct you how to buy the license and you can choose the number of licenses you’d like to buy.
  6. Install QuickBooks Desktop on an additional system of your office based on the number of licenses you purchased. Now you can use the same license and product numbers you used to originally install QuickBooks Desktop.
  7. Follow the on-screen steps to activate QuickBooks Desktop.

FAQ’s (Frequently Asked Questions)-

Ques: How to update new license Information?

This option can help you while installing Quickbooks only when you have an internet connection.

  1. Open the Quickbooks application.
  2. Reach out to the Help.
  3. Select Manage My License and Sync License Data Online. And you are done.

Ques: How to update new license Information manually?

If you don’t have internet access while installing Quickbooks. There is no need to worry you can manually update your new license information by following the steps shown below-

  1. Open the Quickbooks application.
  2. Reach out to the Help.
  3. Select Manage My License and  Buy Additional User Licenses. 
  4. Enter the validation code you received when you purchased your additional license.
  5. And you are done.

Ques: How to create and set permission for a new user in Quickbooks?

In the above article, we have learned how to add a user for Quickbooks license. Now let us create and set permission for a new user in Quickbooks.

  1. Go to the menu bar, choose Company>Set Up Users and Passwords>Set Up Users.
  2. In the User List dialog box, choose Add User.
  3. Fill in the username, password and password confirm.
  4. Choose the access option:
    • All areas- Access to all areas of except which require Admin access.
    • Selected areas—Access to Selected areas of Quickbooks. Such as (Create transactions only, Create and print transactions, create transactions and reports.)
  5. Follow the on-screen steps(if any). And you are done.

Conclusion: 

As we have discussed how to add a user license in Quickbooks. We have provided the things you need to notice before buying another Quickbooks license and step to step guide on how to add a user license in Quickbooks. So we hope that now you add a user license in Quickbooks by yourself and can get back to your work. In rare cases, these methods may not work, so let us know if it is so for you. We have a team of ProAdvisors and Experts with great experience to assist you 24*7. So, get in touch with us whenever required by ringing us on our toll-free number +1-844-519-0042 to get instant help. You can also contact us if you have any other queries or issues related to Quickbooks.

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